Program vs. group

What is a program?

A program is an Uber for Business solution that you can enable, disable, and customize to your company’s needs. You can create programs like:

• Employee travel and meal programs
• Uber Health or Central to arrange rides for others
• Vouchers to provide ride or meal vouchers

What is a group?

A group is a way to organize people who use Uber in similar ways at your organization. The same programs will apply to everyone in a group.

For example, you could create a group for:

• Employees who need to attend late-night meetings. Only employees in that group could bill late-night rides or meals to your company’s Uber for Business account.
• Coordinators who need to arrange rides. Only people in that group could use Uber Health or Uber Central to manage rides for guests, clients, customers, etc.

A person can be in more than one group at a time, and you can apply multiple programs to each group.

Once you assign employee travel and meal programs to a group, all trip requests and meal orders are checked against the program’s rules before the request/order is confirmed. This prevents people from requesting trips or ordering meals outside company policies.

On Uber Health accounts, all groups will be able to access the Uber Health dashboard. You won’t need to give specific groups access.

If you need a way to organize people for reporting, we recommend using the Employee ID field for this purpose, as opposed to creating a group for reporting purposes.

How travel and meal programs work

Travel and meal programs provide businesses with affordable rides or meal options for employees, which Uber Program Administrators can manage and track from the Uber for Business dashboard.

With travel and meal programs, you can:

• Use a central payment method or let employees request reimbursement for trips or meals
• Connect your expense management system, so receipts are automatically uploaded
• Require expense codes and memos for trips or meals
• Customize ride and meal policies that set when and where your employees can take trips
• Download activity reports that detail all trips taken and meals ordered on the company account